© Panini S.p.A. All Rights Reserved.

Privacy Policy

The following Privacy Policy is written by Panini S.p.A. – Single Shareholder, headquartered in Modena, Italy, viale Emilio Po 380 – 41126, Tel. +39 059 382111 - Fax +39 059 827431 (hereinafter “Panini”) as Data Controller of the personal data collected in our website: HCM - Recruitment Web (hereinafter the Website), provided directly by you by filling in the forms in the Website and by sending your Curriculum Vitae in relation to a spontaneous application or in response to an announcement for a position as employee or collaborator within Panini or with another company belonging to the Group in Italy or abroad.

Panini considers your privacy essential. We therefore ask you to read this information carefully in order to make a freely given, specific, informed and unambiguous choice when you are requested to fill in the personal data in the Website. In general, all the personal data (hereinafter “Personal Data” and/or “Data”) collected by Panini through the Website and the information subsequently generated by the processing of the Personal Data referred to above, will be processed lawfully and in a transparent manner in accordance with the principles stated in the current legislation on the protection of personal data, such as transparency, fairness, lawfulness, data minimization, purpose limitation, accuracy, storage limitation, integrity and confidentiality

This Privacy Policy is written on the basis of the transparency principle using a simple and not too legal language to increase the level of understanding of the statements given. This Privacy Policy is divided into sections (hereinafter collectively "Sections” and/or individually "Section”), each of them dealing a specific topic, so that you can immediately find what you are looking for and concentrate your attention on the topic of interest. The Panini Applications may contain links to other websites and/or smartphone applications. Panini is not responsible for privacy practices or the content of such websites and/or smartphone applications.

A- Type of Personal Data Processed

Personal Data collected through the Website are listed below.

Name, Last name, Contact Details and other Personal Data

When you create an account to log into the Website Panini may ask your personal information such as: name, last name, gender, contact details, date, month and year of birth, county or state and country of res-idence. In the same way, you may be asked to indicate other Data such as your work experiences with compensa-tion package details and information about your studies including your grades and qualifications; Data coming from your submission of pictures and those included into your Curriculum Vitae uploaded in the Website. The information subsequently generated by Panini from the Data above will also be processed using IT tools.

Some sections of the Application can include free text fields in which it is possible to provide Panini with information that may contain Personal Data. Being free fields, you may choose to communicate (even inadvertently) particular categories of Personal Data, such as those revealing political opinions, religious or philosophical beliefs, or union membership, as well as genetic data, biomedical data which can permit to uniquely identify a specific person, data related to health or sex life or sexual orientation.

Panini asks you not to disclose any of these types of data, unless you consider it strictly necessary to pur-sue the request you forward to us. Since the indication of such information is, as said, totally optional, if you choose to do so, Panini could process such data only with your explicit consent and in compliance with the current legislation. Panini, therefore, underlines the importance of expressing your explicit con-sent to the processing of these particular categories of Personal Data in case you decide to share them with Panini.

Personal Data of Third Parties

As mentioned in the previous paragraph, by providing in the Website free text fields in which it is possible to forward any type of message, these could in fact contain Personal Data relating also to other people. In all cases in which you decide to share such Data, you will be considered a self-appointed Data Controller and, as such, you will have to assume all the relevant legal obligations and responsibilities. Therefore, in this regard, you undertake to hold Panini harmless from any dispute, claim, request for compensation for damage from data treatment etc. that could reach Panini from people whose Personal Data have been forwarded by you in violation of the applicable rules on the protection of Personal Data.

As, in such cases, Panini does not collect this information directly from the data subjects (but indirectly from you), you guarantee that this specific treatment can be based on the consent of these data subjects or on another suitable lawful basis that legitimizes the processing of the information in question.

Navigation Data and Cookies

The computer systems and software used to run the Website acquire, during their normal operation, some Personal Data whose transmission is implicit in the use of Internet communication protocols. This information is not collected by Panini to be associated with identified data subjects, but by its very nature could, through processing and association with data held by third parties, allow data subjects to be identified. This category of data includes the IP addresses or domain names of the computers used by the users connecting to the Website, the addresses in URI (Uniform Resource Identifier) notation of the requested services, the time of the request, the method used in submitting the request to the server, the size of the file obtained in response, the numerical code indicating the status of the response given by the server (good result, error, etc.) and other parameters related to the operating system and the user's computer.

These data are used for the sole purpose of obtaining anonymous statistical information on the use of the Website, to check its correct functioning and to identify anomalies and/or abuses. Except in cases where the data are used to ascertain responsibility in the event of hypothetical computer crimes against the Web-site or third parties, these data do not persist for more than seven days.

Information on the use of cookies is available in our Cookie Policy that we invite you to read by clicking the following link Cookie Policy

B- Personal Data Processing of Children below the Age of 16 Years

Children aged less than 16 years old are not allowed to register on the Website.

C- Purposes of the Personal Data Processing

We will process your Personal Data for the following purposes:

  • allowing the execution of operations strictly connected and instrumental to the research and selection of employees and collaborators, such as - by way of example only - the response to applications re-ceived on the Site, the convening for colloquia and interviews necessary for the completion of the re-search (Services Provision);
  • complying with laws, regulations and EU legislation or with provisions issued by authorities empowered by law and provisions issued by Supervisory and Control Bodies, as well as allowing tax and accounting compliance (Legal Compliance);

D- Lawful Basis for Processing Personal Data, Mandatory/Discretionary Provision of Personal Data and Consequences in case of not providing

The lawful basis for processing the Personal Data, in accordance with the purposes set in the earlier Section of this Privacy Policy (“Purposes of the Data Processing”), is as follows. The provision of Personal Data and the related processing for the purposes related to Services Provision is strictly functional to the verification by Panini of your candidacy for a position of work or collaboration with Panini or a company of the Group and therefore constitutes a necessary condition for the Services Provision. Consequently, failure to provide the Personal Data requested for this purpose, or the inaccuracy of the data provided, will make it impossible for Panini to consider the candidacy posted and would legitimize Panini to refuse to carry it out. The processing takes place through both computer and paper supports, both possibly organized as data-bases or archives, and involves, where necessary, the use of postal, telephone and e-mail communications. Panini also processes through segmentation techniques of candidates based on the aggregation of Personal Data collected.

The provision of Personal Data, and the related processing for purposes related to Legal Compliance, is necessary for Panini in order to comply with the related legal obligations. When you provide your Person-al Data to Panini, we must process them in accordance with applicable laws which may include the storage and communication to the competent authorities for compliance with tax, customs or other obligations.The processing takes place through both computer and paper supports, both possibly organized as data-bases or archives, and involves, where necessary, the use of postal, telephone and e-mail communications. Panini also processes through segmentation techniques of candidates based on the aggregation of Personal Data collected.

E- Personal Data Sharing

The Personal Data will be made known to the Panini staff in charge of the recruitment and selection of the new personnel and collaborators that is authorized to process them for the purpose of achieving the aforementioned purposes and who are committed to confidentiality or otherwise have received an appropriate legal obligation to confidentiality.

Personal Data may be shared, used and transferred within the companies belonging to the Panini group for the Service Provision for open positions at the same. In this case, the companies of the Group will be appointed Data Processors.

Personal Data could be made known to third parties, appointed as Data Processors, as they process Data on behalf of Panini (for example, suppliers with whom it is necessary to interact for the Service Provision such as hosting providers, platform providers for sending e-mails or, again, suppliers who perform technical maintenance activities including the maintenance of network equipment and electronic communications networks).

Personal Data may be shared with third parties with whom Panini has ongoing contractual relationships concerning services functional to the performance of the activity.

Finally, Personal Data will be communicated when requested to the competent taxation offices, or to oth-er public bodies, according to the provisions of the laws in force.

Personal Data is not intended for publication or dissemination.

F- Personal Data Transfer

Given the international presence of Panini, some of your Personal Data may be shared with recipients, referred to in the previous paragraph, which could be found in countries outside the EU or the European Economic Area. Panini ensures that the processing of your Personal Data by these parties will be in com-pliance with applicable law. Therefore, the transfers will be made with adequate guarantees, such as adequacy decisions, models of Standard Contractual Clauses approved by the European Commission or other guarantees considered adequate.

More information is available by writing to Panini at the following address:webprivacy@panini.it

G- Personal Data Retention

The Personal Data processed for the purpose of Service Provision will be retained by Panini for the time strictly necessary for the evaluation of the Personal Data uploaded for the purpose of a possible job with Panini as an employee or collaborator. As this Personal Data is processed for the Service Provision, Panini may keep them for a longer period, in particular for what may be necessary in order to protect the interests of Panini against possible claims arising from the Service Provision.

In any case, Panini specifies that the retention time related to the Data provided within the Website is 36 months from the date of the account creation. At the end of this period the Data will be cancelled.

The Personal Data processed for the purposes of Legal Compliance will be retained by Panini for the period envisaged by specific legal obligations or applicable legislation.

H- Data Subject Rights

At any time you are entitled, as Data subject, to:

  • request access to your Personal Data, (and/or a copy of such Personal Data), as well as further information on the current treatment of them;
  • request the correction or updating of your Personal Data processed by Panini, where they are incomplete or out of date;
  • request the deletion of your Personal Data from the Panini databases, where you deem the processing unnecessary or illegitimate;
  • request the limitation of the processing of your Personal Data by Panini, where you believe that your Personal Information is not correct, necessary or is unlawfully processed, or if you had opposed its processing;
  • exercise the right to data portability, i.e. to obtain a copy of the Personal Data supplied to Panini that relates to you in a structured format, for common use and readable by an automatic device, or to request transmission to another Data Controller;
  • oppose the processing of your Personal Data, using a legal basis relating to your particular situation, which you believe should prevent Panini from processing your Personal Data;
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Please note that the Personal Data you provided to Panini may be changed at any time by writing to: webprivacy@panini.it. You may exercise the above rights by means of the methods indicated above.

Panini also informs you that you always have the right to lodge a complaint with the competent Supervisory Authority (for example that of the State in which you have your habitual residence, in Italy the Guarantor for the Protection of Personal Data) if you believe that the processing of your data is contrary to the legislation in the field of personal data protection actually applicable.

I- Privacy Policy Amendments

This Privacy Policy version 1.0 is effective from 25 May 2018. Panini reserves the right to modify or simply update its content, in part or completely, also due to changes in the applicable legislation. Panini will be able to inform you of these changes as soon as they are introduced and they will be binding as soon as they are published on the Application. Panini invites you to visit this section regularly to get to know the most recent and updated version of the Privacy Policy in order to be always updated on the Personal Data collected and on the use that Panini makes of them.